Our website contains electronic donation forms, partner sign-up forms, and email newsletter sign-up forms, where you may choose to give us your information. Our donation forms require users to give us contact information that may include name, address, email address, credit card information, and telephone number. Our partner sign-up forms and email newsletter sign-ups require users to give us contact information as well, including name and email address.

Tax laws require Ecotrust to keep the contact information and contribution level of donors on file. However, we do not store sensitive information from our donors, such as credit card numbers.

Ecotrust will never sell, trade, rent, or share names, e-mail / mail addresses, or telephone numbers without the explicit permission of that person. We will use contact information (e-mail, telephone number and address) for these purposes only:

• Distribution of receipts for donations and acknowledging donor gifts.
• Communicating with donors, partners, and newsletter sign-ups about upcoming fundraising and other activities of Ecotrust.
• Internal analysis and record keeping.
• Reporting to relevant federal and state agencies (these reports are not for public inspection).
• Providing information about changes to our policy.

We allow donors the option to have their name publicly associated with their donation unless the donor explicitly chooses the “anonymous” field when donating. In all other cases the default is for staff and volunteers to assume the names of donors may be publicly announced in Ecotrust’s Annual Report publication, unless the donor explicitly indicates otherwise.

All access to donor financial information is strictly limited to the professional staff that needs to process this data. No such data is given to any person, organization, or group who does not have a professional need to access this data. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary.